Annual report of the Cleveland Public Library for 1986

              nd PubUc Ubrary
Report 1986 1111\1
ANNUAL REPORT 1986
CLEVElAND PUBLIC LIBRARY
Cleveland, Ohio
1111\1
Michael V. Kelley
COMMENTS
FROM THE
BOARD PRESIDENT
In January 1986, the Board of Trustees
initiated a search for a successor to Dr.
Ervin J. Gaines who had retired the previous
month after serving eleven years as Director
of the Cleveland Public Ubrary. The work of
the past decade was a major watershed for
the Library, correcting longstanding
problems which had undermined
serviceability, restoring stability and public
confidence, and invoking a vision which
carried the Cleveland Public Ubrary into the
foremost ranks of American public libraries.
The Board was challenged by the need to
identify a successor who could build on the
significant achievements set in place by
Gaines and move the Ubrary forward from
existing strengths to greater public
responsiveness and utility. Serving without
remuneration but in the finest tradition of
public service, the members of the Board
dedicated their energies to an exhaustive
nationwide search, reviewing the
qualifications of more than 50 candidates
and devoting more than 200 hours to
analysis and interviewing. The Board's
concern for the welfare of one of America's
most reknowned libraries guided the
deliberations of the Trustees, and the
selection of Marilyn Gell Mason as Director
brings an impressive, highly qualified
manager to the Ubrary's helm at a time
when astute leadership is critically
important.
We look forward to an era rich in
achievement and success.
Michael V. Kelley
President, Board of Ubrary Trustees
Marcia L. Fudge
Vice President
Ardelia B. Dixon
Secretary
David M. Novak
Paul J. DeGrandis, Jr.
Thomas D. Corrigan
Judge Stephanie Tubbs Jones
PAGE 1 • ANNUAL REPORT OF THE CLEVELAND PUBUC UBRARY
Manlyn Gell Mason
REPORT FROM THE DIRECTOR
The Cleveland Public Library is one of our
nation's finest. An impressive collection
that has been built carefully for over a
century, a dedicated and knowledgeable
staff, and new or newly renovated branches
combine to provide Cleveland area
residents with quality service.
The research library located downtown
serves businesses and individuals in
Cleveland, Northeast Ohio, and even
around the world. A collection of over 6
million items places Main Library among
the most significant public research
collections in the country. The Foreign
Literature Department with 209,154 items
in 36 languages is matchless outside New
York; the map collection ranks sixth in the
country; and the John G. White collection
with rare and unique holdings in the areas
of chess, orientalia, and folklore, attracts
scholars and researchers from as far away
as India and Australia.
The 31 branch libraries are small and
designed to meet the needs of the specific
neighborhoods they serve. That they are
used regularly by children and adults alike,
is supported by the fact that Cleveland
Public Library has the highest per capita
circulation of any urban library system in
the country.
ANNUAL REPORT OF THE CLEVELAND PUBUC UBRARY • PAGE 2
For all of its greatness, however, the Ubrary
is not without problems. Budget cuts over
the last four years have diminished
collection development and eroded staff. A
significant number of retrospective
holdings are not yet represented in the
online catalog. Deferring the costly, but
necessary, preservation program is placing
large numbers of fragile books at risk each
year.
In 1987 the Cleveland Public Ubrary will
develop a long range plan for service
improvements. We will evaluate collections,
facilities, and services. We will identify
alternative storage, retrieval, and
communication methods for specialized
information. We will look for ways to
improve public access to the vast array of
materials available. In short, we will be
building on a tradition of greatness to
assure the development of library services
appropriate to the future.
Cleveland is now undergoing an exciting
renaissance. The Cleveland Public Ubrary
plans to support and participate in that
renewal. By maintaining current services
and developing needed new ones the
Ubrarywill be contributing to the economic,
educational, and cultural well-being of the
community. We hope that this effort will
help attract newcomers to our fine city,
while enriching the lives of those already
here.
Marilyn Gell Mason
Director
PAGE 3 • ANNUAL REPORT OF THE CLEVELAND PUBLIC LIBRARY
The Ubrary has collected an impressive range of music
scores over an 80-year period, The circulating music score
collection numbers approximately 34,000 bound scores,
many of which have been heavily used by borrowers ranging
from beginner musicians to th'e leading instrumentalists of
the Cleveland Orchestra. Grants from the Cleveland
Foundation and the Kulas Foundation are enabling the
Ubrary to refurbish wom and fragile scores.
In response to great public interest, the Ubrary began to lend
compact discs and home computer software packages,
A facsimile edition of the Gutenberg Bible, the first identical
reprint of the Mazarin copy, was acquired for the Rare Book
Collection in 1986. The facsimile will allow scholars and
researchers to study the Mazarin Bible without having to go to
New Yark, the closest city with copies of that edition of the
Bible.
ANNUAL REPORT OF THE CLEVELAND PUBLIC LIBRARY. PAGE 4
Reference use of the Documents Collection increased by 13%, with approximately 2.900
people uSing the collection each month. The collection provides access to government
publications such as Report of the Presidential Commission on the Space Shuttle
Challenger Accident and the Attomey General's Commission on Pornography: Final
Report.
The number and scope of subscriptions collected
is one indicator of a major research library. The
Cleveland Public Ubrary has collected runs of
more than 37,000 different sUDscription titles. The
Business, Economics and Labor Department
collections, alone, account for more than 2,200
different current subscriptions.
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Letters and questions arrive daily from all parts of the country. In
1986. 98 letters were received from foreign countnes. including
England, Australia. Germany and Turkey. These requests for
information are an indication of the fine reputation Cleveland Public
Ubrary enjoys.
The library acquired a subscription to the English
language edition of Pravda, which qUickly achieved
hlgh·demand status. on a par with the popular London
Financial Times and International Herald Tnbooe-
PAGE 5 • ANNUAL REPORT OF THE CLEVELAND PUBLIC LIBRARY
THE COLLECTION
Books
Titles 1,341 ,809
Volumes 2,744,004
Microforms 2,511 ,388
Photographs, Negatives, Pictures 1,013,552
Maps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 125,673
Sheet music, Music scores 56,249
Recordings 51,925
Videocassettes 6,515
Films (8mm/16mm) 5,754
Architectural plans, drawings 1,432
Computer software programs . . . . . . . . . . . . . . . . . .. 685
6,517,177
In addition to the items totalled, significant numbers of specialized
research materials are housed in extensive files in the Main Ubrary
collection:
Chess correspondence and tournament records
Cleveland Corporations file
Annual Reports· Fortune 500 companies
Corporation archives· historical annual reports
Cleveland School Desegregation file
Cleveland biographies
United Nations documents
Prints· WPA, Cleveland artists
Historical clippings
Political pamphlets· 1611 to 20th century
City Club Anvil Revues
Travel pamphlets
Programs· musical events in Cleveland
Cinema pressbooks
Movie reviews
Theatre programs
Posters: theater and film, WW11
Costume pictures
The collection also includes more than 450,000 uncataloged magazines
and recordings, circulated from branches and Popular Ubrary.
ANNUAL REPORT OF THE CLEVELAND PUBUC UBRARY • PAGE 6
SERVICE PROFILE
In 1986, the Cleveland Public Ubrary
o welcomed 38,367 new borrowers who registered for library cards
o loaned 3,848,033 library materials for home use, a 1%increase in use
over 1985
o sponsored 7,582 programs and story hours and accommodated 557
community meetings
o provided 572,970 braille books and talking books to blind and
handicapped readers
o encouraged 4,743 children to join the Summer Reading Club program
Per Capita Circulation
In Urban Library Systems
Baltimore 2.74
Boston 2.80
CLEVELAND . . . . . . . . . . . . . . . . . .. 7.15
Los Angeles 3.39
Pittsburgh 2.06
San Francisco 3.86
Washington, D.C. 2.62
Data Source: Statistics of Public Ubranes in the United States and Canada
Serving 100,000 Population or More.
Allen County Public Ubrary. Fort Wayne, May 1985
PAGE 7 • ANNUAL REPORT OF THE CLEVELAND PUBLIC LIBRARY
HOW LIBRARY DOLLARS
WERE SPENT IN 1986
GENERAL OPERATING FUND
o RECEIPTS 0
Tax revenues
- Ubrary & Local Government Support Fund $15,337,609
- Real estate 3,582,768
- Delinquent intangibles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 401,372
State aid 543,395
Fines and fees 330,691
Interest 31 7,519
Services to contracting libraries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 229,872
Reimbursed costs and refunds. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 506,516
Total receipts $21,249,742
Fund balance, January 1, 1986 2,034,138
Available for general operations $23,283,880
o EXPENDITURES AND ENCUMBRANCES 0
Salaries and benefits $12,187,428
Ubrary materials 3,479,779
Utilities and purchased services 2,652,077
BTA contingency reserve 2,737,446
Office and maintenance materials and supplies 642,204
Capital outlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 546,454
Refunds, sales tax, memberships 13,492
Total expenditures during the year $22,258,880
Carried forward for first-quarter salaries 1,025,000
$23,283,880
CAPITAL IMPROVEMENT AND REPAIR FUND
In 1986, the Cleveland Public Ubrary expended and encumbered $191,761 to continue necessary
maintenance and repair of the Main Ubrary buildings and branches. No additional funds were added
to the Capital Improvement and Repair Fund.
ENDOWMENTS, TRUSTS, GRANTS
The Cleveland Public Ubrary is endowed in the amount of $1,417,795.
Restrictive terms of many bequests and trusts specify that the principal may not be spent. The Ubrary
uses interest generated by endowments to enhance basic services, such as the Ubrary for the Blind
and Physically Handicapped.
Income from endowments and trusts represented 1.4% of the Ubrary's 1986 receipts.
Grant receipts made possible special projects, such as preservation of rare books, and subsidized a
trial period for new services, including circulation of videocassettes and computer software.
ANNUAL REPORT OF THE CLEVELAND PUBLIC LIBRARY. PAGE 8
CLEVELAND POBLIC LIBRARY
DIRECTORY:
Main Ubral)'
325 Superior Avenue
Business, Economics & Labor
Department
Children's Uterature Department
Documents Collection
Films Department
Fine Arts & Special Collections
Foreign Uterature Department
General Reference Department
History & Geography Department
Ubrary for the Blind & Physically
Handicapped
Uterature Department
Map Collection
Newspaper Collection
Patents
Photograph Collection
Popular Ubrary
Public Administration Ubrary
Science &Technology Department
Social Sciences Department
John G. White Department
Branch Ubraries
Broadway
3328 East 55th St
Brooklyn
3706 Pearl Road
Carnegie West
1900 Fulton Rd.
Collinwood
856 East 152nd St.
East 55th St.
5510 Superior Ave.
East 131 st St
3820 East 131 st St
East 79th St.
1215 East 79th St.
Eastman
11602 Lorain Ave.
Fleet
7224 Broadway Ave.
Fulton
3545 Fulton Rd.
Garden Valley
7100 Kinsman Rd.
Glenville
11900 St. Clair Ave.
623·2800
623-2927
623-2834
623-2870
623-2942
623-2848
623-2895
623-2856
623-2864
623-2911
623-2881
623-2880
623-2904
623-2870
623-2871
623-2842
623-2919
623-2932
623·2860
623-2818
883-8692
661-6178
961-0998
541-4220
361-6232
561-6133
881-7266
251·9433
641·5666
741-0724
883-9096
681-2040
Harvard-Lee
16918 Harvard Ave.
Hough
1566 Crawford Rd.
Jefferson
850 Jefferson Ave.
Lorain
8216 Lorain Ave.
Martin Luther King, Jr.
1962 East 107th St
Memorial
15212 Lake Shore Blvd.
Miles Park
9520 Miles Park
Mt Pleasant
14000 Kinsman Rd.
Nottingham
760 East 185th St
Rice
2820 East 116th St.
Rockport
4421 West 140th St
South
3096 Scranton Rd.
South Brooklyn
4303 Pearl Rd.
Sterling
2200 East 30th St
Superior
1347 East 105th St.
Union
3463 East 93rd St.
Walz
7910 Detroit Ave.
West Park
3805 West 157th St
Woodland
5806 Woodland Ave.
751·9955
795-4383
241·7527
631-4962
795-4117
531·5860
641-4990
561·4790
481·5588
231-5062
251-4466
781-1690
661·5700
621-5766
795-4249
641-4961
651-0051
941·3730
361·7255
PAGE 9 • ANNUAL REPORT OF THE CLEVELAND PUBUC UBRARY
Board of Ubrary Trustees· 1986
Judge George W. Trumbo
President (January-June 1986)
David M. Novak
Vice President (January-June 1986)
President (July-December 1986)
Ardelia B. Dixon
Secretary
Paul J. DeGrandis, Jr.
Michael V. Kelley
Marcia L. Fudge
Thomas D. Corrigan
Judge Stephanie Tubbs Jones (appointed July, 1986)
Administration
Marilyn Gell Mason, Director
Norman Holman, Deputy Director
Joan L. Sorger, Head of Main Ubrary
Phyllis J. Martin, Head of Community Services
Edward Seely, Head of Technical Services
Joan F. Brown, Personnel Officer
Joan L. Tomkins, Business Manager
Frances M. Peters, Public Relations Supervisor
Friends of the Cleveland Public Ubrary, Inc.
Richard L. Fetzer, President
Edgar H. Maugans, Vice President
Estelle Shorter Holmes, Secretary
Dennis P. Anderson, Treasurer
Ella Mae Howey-Haverfield, Executive Director
ANNUAL REPORT OF THE CLEVELAND PUBLIC LIBRARY. PAGE 10